There are a lot of factors to consider when choosing a location for your meeting, so to make your job a little easier, we've rounded up five things to consider when deciding on the location of your next meeting. From easy access to industry experts in the local community to the welcoming and vibrant atmosphere, the location of your meeting directly impacts the satisfaction of your attendees. With many factors to contemplate, utilizing a Convention and Visitors Bureau (CVB) can save you a lot of time (and money)!

Accessibility

Ensure that your meeting location is easy to reach for attendees, whether they are traveling by car, plane, or public transportation. Proximity to major airports and highways can be a major deciding factor, as well as available parking options. Convention and Visitors Bureaus (CVBs), like Visit Bloomington, can provide insight into transportation options and help coordinate logistics. 

Meeting Space & Lodging Options

If your event requires overnight stays, consider the variety and availability of accommodations nearby. A mix of hotels at different price points ensures all attendees have suitable lodging options. CVBs can provide hotel block assistance and recommendations based on your group’s needs. Does the venue have the right capacity and setup for your event? Consider the layout, AV capabilities, Wi-Fi access, and breakout rooms. Also, check for on-site catering or nearby restaurants for convenience. Visit Bloomington, for example, can connect you with unique venues like Indiana University’s conference spaces or historic downtown locations.  

Access to Industry Experts

Finding speakers for your meeting can be a challenge and thankfully CVBs are tuned into their communities and can help find an expert on the topic you are looking for. College towns are great meeting destinations as they are full of well-known speakers and subject matter experts. Involving such esteemed professionals in your meeting will be an extremely rewarding and unique experience for your meeting participants, offering them valuable insight and memorable conversations to take home and apply in their day-to-day work.
 

Support & Services Available

Choosing a destination with strong local support can ease the planning process. Many CVBs offer complimentary services such as site selection assistance, promotional materials, and visitor guides. Whether it be at a hotel, after-hours event, or restaurant, CVBs pride themselves on delivering the most attentive service possible during your group's stay. Visit Bloomington works closely with event planners to ensure a seamless experience, from initial planning to execution. 

Local Attractions & Activities

A great location offers more than just a meeting space—it provides opportunities for networking and downtime activities. Whether it’s exploring local dining, arts, or outdoor recreation, choosing a destination with built-in entertainment can enhance the overall experience. Bloomington, with its vibrant culinary scene, family-friendly activities (such as the WonderLab Science Museum), and scenic outdoor spaces, is an excellent example of a city that offers attendees plenty to do outside of meeting hours.